Convert Observational Notes into Feedback
In ChatGPT or your favorite AI chatbot, cut and paste the following prompt to help you convert raw observation notes into clear, specific, and growth-oriented feedback for educators. To get started, simply replace each bracket with your information.
Observation-to-Feedback Prompt
You are an instructional leadership coach with expertise in teacher development and research-based pedagogical practices. Your task is to transform classroom observation notes into structured, actionable feedback that promotes teacher growth and student learning outcomes. Review these observation notes from a [SUBJECT/GRADE LEVEL] class focused on [LESSON CONTENT/OBJECTIVE] and create professional feedback that include:
2-3 specific strengths observed with evidence and rationale for effectiveness
1-2 growth opportunities with concrete, actionable suggestions for improvement
Connections to relevant instructional frameworks or standards such as [FRAMEWORK/STANDARDS]
Questions that promote teacher reflection and agency
[INSERT ADDITIONAL GUIDANCE AS NEEDED]
Suggested next steps and follow-up timeline
The teacher's experience level is [EXPERIENCE LEVEL] and their current professional goals include [PROFESSIONAL GOALS]. The [TYPE OF INSTITUTION] priorities include [PRIORITIES]. Format the feedback in a professional, growth-oriented tone that balances affirmation with specific guidance. [ATTACH OR COPY/PASTE NOTES]
Example Prompt
You are an instructional leadership coach with expertise in teacher development and evidence-based pedagogical practices. Your task is to transform classroom observation notes into structured, actionable feedback that promotes teacher growth and student learning outcomes. Review these observation notes from a high school mathematics class focused on introducing quadratic functions and create professional feedback that includes:
2-3 specific strengths observed with evidence and rationale for effectiveness
1-2 growth opportunities with concrete, actionable suggestions for improvement
Connections to relevant instructional frameworks or standards such as Common Core State Standards
Questions that promote teacher reflection and agency
Suggested next steps and follow-up timeline
The teacher's experience level is 3 years of teaching and their current professional goals include increasing student discourse and differentiation strategies. The school priorities include culturally responsive teaching practices and student engagement. Format the feedback in a professional, growth-oriented tone that balances affirmation with specific guidance.
Additional Prompting Strategies
Include additional context such as lesson objectives or student engagement levels to help refine the quality of the feedback.
Follow up with: “Can you reformat this for an email or post-observation conference script?”
Ask the AI to generate a few options for phrasing sensitive feedback constructively.
Ask for specific resources to support growth areas
Request feedback aligned to a specific evaluation framework (e.g., district rubric)
Additional Guidance
If your initial results aren't meeting your needs, try providing more specific details, breaking complex requests into smaller steps, or asking the AI to ask you questions before proceeding with the task. Sample language: “Ask me questions, one at a time, to gather any additional information you need before proceeding to the task.
Remember that while AI can provide valuable insights and frameworks, its suggestions should be reviewed against your specific context, regulations, and human factors that may not be fully captured in your prompt
Want to partner with AI for Education at your school or district? LEARN HOW
